Free RFP and bid templates for property managers
How do I get contractor bids I can actually compare?
Send every contractor the same request for proposal: one scope of work, one itemized pricing schedule, the same qualification requirements, and the evaluation criteria stated up front. Bids that come back in the same format can be leveled and compared line by line instead of by headline price.
RFP templates (Word)
- HOA landscaping RFP template — scope of work, monthly pricing schedule, extra-work rates, qualifications, and evaluation criteria.
- Snow removal RFP & bid template — trigger depths, response times, per-push, per-event, and seasonal pricing, salt rates, and insurance.
- Exterior painting RFP template — surface prep, wood repair unit pricing, paint spec, coats, warranty, and a building-by-building pricing schedule.
- Roof replacement RFP & bid form template — tear-off, decking, underlayment, flashing, code items, warranty, and per-square unit pricing.
- Parking lot paving & sealcoating RFP template — mill and overlay, patching, crack sealing, sealcoating, striping, and ADA items with square-foot and per-ton unit pricing.
- HOA property management RFP template — services, financial reporting, staffing, fee schedule, transition plan, and evaluation criteria.
- Restoration contractor RFP template — response times, IICRC standards, documentation, rate sheet, insurance-claim handling, and reporting.
Compare the bids (Excel)
Bid comparison template — a bid leveling workbook that lines up three bids, adds back excluded work, and scores each bidder. Then run each bid through the 20-point bid review checklist.
Compare your bids on true cost, not the headline number.
Upload the bids you've collected and get a normalized, board-ready comparison — your first review is free.
Start freeCommon questions
Are these templates free?
- Yes. Download and edit them for your own properties. No sign-up or email required.
Can I edit the RFP templates?
- Yes — they're Word documents (.docx) that open in Word, Google Docs, or Pages. Edit the bracketed fields for your property before sending.
How many contractors should get the RFP?
- Three is the common standard, and many procurement policies and governing documents require it above a dollar threshold. Send the same RFP to all of them.